Scroll down for prices, opening hours, etc. To book camping/day visitors tickets click on the TicketSource logo to your right.
'LATE SUMMER' EDITION 16-17 September 2023
Show Opening Hours:-
Saturday 16th September 2023 10:00 – 17:00
Sunday 17th September 2023 10:00– 16:00
DAY ADMISSION:-
Online in advance adult admission (Sat): £14.85 (includes 10% online discount & the ticket agency's booking fee)
Pay on the day (at the gate cash only) adult admission (Sat): £15.00
Online in advance adult admission (Sun): £9.90 (includes 10% online discount & the ticket agency's booking fee).
Pay on the day (at the gate cash only) adult admission (Sun): £10.00 Admission is reduced Sunday 16th April 2023 as it's designated the Family Fun Day.
Child admission – under 16 years (Sat or Sun) FREE - children therefore won't appear on E-tickets, they will simply be handed a wristband at Check-in upon arrival.
CAMPING:-
Weekend Camping Pass
A 'Weekend Camping Pass' covers one 'camping unit' up to three nights Friday - Sunday.
Camping Unit
A 'camping unit' is either a tent, trailer tent or caravan … or sleeping in, on or alongside a 4x4/car/campervan/motorhome/truck.
Campsite Layout
Standard camping policy applies, pitches to be 6m apart to act as a fire break.
Weekend Camping Passes
There are two types of Weekend Camping Pass -
2-Wheel Weekend Camping Pass (for riders and/or pillion passengers of bicycles/motorbikes)
4-Wheel Weekend Camping Pass (for owners of 4x4s/cars/campervans/motorhomes/trucks ... or simply a car and tent.
Again, a 'Weekend Camping Pass' covers one 'camping unit' up to three nights Friday - Sunday.
Camping Pitch Sizes
The size of pitch you choose will depend entirely on the size of your camper, caravan/trailer & towing vehicle or ground tent. Please remember to include in your measurements - awnings, guy ropes, sun loungers, picnic tables & chairs, windbreaks, toilet tents, etc. Whatever you can fit into your pitch is fair game.
The following photos are simply examples of what we think would fit into a particular size camping pitch, but we can't measure your vehicle and kit ... only you can!
There are four size options, all of which include camping for up to 3 nights Fri-Sun, plus 2-day admission Sat & Sun:-
MICRO Camping Pitch: 6m (wide) x 5m (deep) ... from £58.50
STANDARD Camping Pitch: 6m (wide) x 8m (deep) ... from £80.10
LARGE Camping Pitch: 6m (wide) x 12m (deep) ... from £122.40
OVERSIZE Camping Pitch: 6m (wide) x 16m (deep) ... from £136.80
Important: If when you arrive you find that your vehicle, awning, tent, guy ropes or whatever does not fit on to the pitch you booked, not only will you will be charged the difference between your existing pitch and the next size up, you will have to move to another row containing the next largest size pitch, so please make absolutely certain you get your measurements correct. As mentioned, remember to include enough space for awnings, windbreaks, children's tent/s, toilet tents, additional vehicles such as cars, etc. Even enough room to open doors is essential. There is no limit to the space you can book. You can even book two adjoining pitches if it suits your needs (at twice the price obviously), just ensure that you have enough space to enjoy the weekend.
WHAT HAPPENS IF: Two or more owners want to camp alongside each other on pitches of the same size - either Micro, Standard, Large or Oversize?
or
Two or more owners want to camp alongside each other on pitches of the same size - either Micro, Standard, Large or Oversize - but will arrive at different times?
SOLUTION: Whoever arrives first, simply ask the Camping Marshal to reserve camping pitches for your friends alongside yours. This can be done for two adjoining pitches next to each other, or three, four, even more. The reason we can do this is because they will all be the same length and depth, so very simple to reserve and mark out.
WHAT HAPPENS IF: Two or more owners want to camp alongside each other on pitches of different sizes?
SOLUTION: The answer is easy, book a "Group Area Plot". This is a large single plot where owners with different size vehicles requiring different size camping pitches can be together all weekend. They can either arrive together or at different times.
For example: Three friends from Birmingham, Coventry and Rugby all want to attend our show. Arriving separately it would be difficult 'reserving a space' for others who may arrive the following day. Now we have the perfect solution – quick and straightforward!
With this system called a "Group Area Plot", each person can individually book the correct size pitch online, the one that suits them best. So collectively, they may have booked ...
One Micro Camping Pitch: 6m wide x 5m deep = 30 sq m (e.g. for a Suzuki Jimny and a small ground tent)
One Standard Camping Pitch: 6m wide x 8m deep = 48 sq m (e.g. for a Land Rover/Landcruiser, rear roof tent and side awning)
One Large Camping Pitch: 6m wide x 12m deep = 72 sq m (e.g. for a 4x4, a caravan and a hatchback)
Collectively that adds up to 150 sq m.
To reserve a "Group Area Plot" one nominated person from the friends has to email myself Tom McGuigan at 4x4trading@talk21.com with the three Ticketsource Reference Numbers. I will then allocate a "Group Area Plot" 150 sq m in size, and reply with a "Group Area Plot" number (e.g. GAP 14).
Upon arrival all the three friends have to do is ask the Gate Marshal for GAP 14, who will direct them there. Even if they arrive at separate times, they will still seek out GAP 14.
Simple!
BOOKING DEADLINE FOR "GROUP AREA PLOTS": Wednesday 13th September 2023.
How to book and pay for a Weekend Camping Pass
Book online by clicking on the TicketSource logo top right-hand corner of this page. You will receive an E-ticket via SMS text message, email or post - whichever you nominate.
Download and print your E-ticket for scanning at the gate upon arrival, or it can be scanned directly off you phone (not always ideal as phones get lost/damaged so are difficult to scan, or they simply lose charge) - printed E-tickets are far more secure and faster to process upon arrival.
NOTE: When booking camping, remember that children under 16 years go FREE, so they will not appear on E-tickets. Instead they will be issued a wristband at Check-in upon arrival.
In addition to online booking in advance, pay-at-the-gate camping is possible. Cash only, plastic not accepted.
Please be aware that due to previous events being sold out, Weekend Camping Passes can only be guaranteed by booking online in advance via www.ticketsource.co.uk/adventureoverlandshow
If it's really not possible for you to book online in advance, always phone first (07305 011 515) to see if pay-at-the-gate camping is still available ... so even if you read SOLD OUT in the Ticketsource website, 'overflow camping' may still be possible upon arrival.
F.A.Qs ('Late Summer' edition: 16-17 September 2023)
Q What is the address of the venue?
A Stratford Racecourse, Luddington Road, Stratford-upon-Avon, Warwickshire CV37 9SF
Q How much for parking?
A All parking is free ... although donations to the car park staff's charity fund-raising for Macmillan Cancer Support are always welcome! Every penny goes direct to the charity.
Q: Are dogs welcome?
A: Yes, on short leads and under control at all times, plus ‘clean up’ is essential. Due to several dog-related incidents in the past (dog fights or even attacking visitors), owners who let their dogs run loose will be warned just once, any further breeches to the rules they will be escorted off site with no refund. We really don't want to impose a blanket ban on dogs from attending, but safety is paramount, hence the strict rules.
Q Where are Camping Pitches located?
A For a start, Camping Pitches are on basic grass, not manicured lawns of bowling/putting green standard. This is because in April the 'buttercup grass' is used for silage (winter feed) for animals. Longer grass soon folds down to become a green & yellow carpet which also prevents the ground becoming muddy. A combination of mowed grass, rain and vehicle movement/foot traffic quickly turns green areas into brown mud baths, whereas longer grass flattens out and stays green for the duration of the show! In September the grass is still a little long, but perfectly acceptable.
For those who book early, there are several camping areas within the 'middle of the racecourse'. When and if we announce that camping is sold out, then camping is still available within The Meadow. This area however is weather dependent, plus it has limited facilities (just temporary toilets - showers/Elsan disposal points/drinking water is a 5 min. walk), so if you're late when booking camping, always telephone first on 07305 011 515 to enquire about availability.
Q: Is pre-event camping possible?
A Yes. Pre-event camping is available from 13:00 Thursday 14th September 2023 @ just £15 per camping unit (vehicle or tent) regardless of number of adults on board. No need to pre-book, simply pay in cash upon arrival (plastic not accepted).
Please be aware that due to safety reasons, the Camping Gate closes at 19:00 each evening (dusk mid-September is approx. 19:15 hrs)
Thereafter a temporary 'Overnight Holding Area' operates from 19:00 Thurs, Fri & Sat nights until 09:00 the following morning.
In effect this means that if you arrive at the venue when the gate is closed, you can still 'get into the venue', camp and avail yourself of all the facilities (e.g. toilets, showers, drinking water, laundry, chemical waste points, etc.), plus access to the Night Market Fri & Sat nights, entertainment in the "Severn Cider Beer Tent" with a Stone Age-themed "Dino Disco" Fri night - DRESS UP IN YOUR ANIMAL-PRINT OUTFITS!!! - plus a covers band Sat night, plus Tom Dibb's "Campervan Live Lounge" live music Fri & Sat nights, plus hot food from the catering outlets up until 23:00. In the morning simply go to Check-in located in the racecourse's Touring Park to have your pre-paid E-tickets scanned, collect your wristbands, then drive to the designated campsite safely in daylight. Basically, the Overnight Holding Area is one side of a locked, security-controlled gate, the regular campsite the other!
It is solely because we staff the security gate 24 hours a day that enables us as organisers to legally fulfil Health & Safety requirements, thus keeping our Public Liability Insurance valid and our campers safe and secure.
NOTE: To avoid potential queues, campers are advised to arrive before the rush on Friday as it's always busy!
Q When do campers have to leave?
A Weekend Camping Passes are for up to 3 nights Friday 15th to Sunday 17th September 2023. Departure by 16:00 Monday 18th September 2023.
Q: Are there Electric Hook-ups?
Yes. Electric hook-ups for up to 4 nights in the racecourse's "Quiet Area Touring Park" @ £25.00. These can be booked online via Ticketsource ticket agency. For some bizarre reason it's not possible to book camping an electric hook-up together! Therefore ... first book and pay for your Weekend Camping Pass, then book and pay for electric hook-up.
Q What facilities are available?
A There are several standard/disabled toilet blocks housed within the grandstands complex and a central permanent brick building adjacent to the various campsites in the middle of the racecourse. Showers are at these locations as well. There are ten mains water taps for campers, plus a laundry in the Touring Park behind the clock tower.
Wheelchairs, mobility scooters, phones, etc. can however be charged at the Event Office free of charge.
Lastly there are two Elsan disposal points. The first is in the centre of the racecourse, to the rear of the Night Market (no vehicle access - on foot only), while it's possible to drive to the second disposal point, again to the rear of the clock tower.
TO PREVENT BLOCKING TOILETS AND CAUSING A MESS, DO NOT EMPTY YOUR CAMPER'S ELSAN TOILET CASSETTE INTO THE TEMPORARY TOILETS ... or brick-built toilets for that matter! CAMPERS IGNORING THIS BASIC RULE WILL BE PHOTOGRAPHED AND BANNED FROM FUTURE EVENTS! WHY SO HARSH? OTHERS HAVE TO USE THESE TOILETS, PLEASE RESPECT THEIR NEEDS.
Q: Is single night camping available?
A: No … sorry! This is due to some dishonest individuals in the past booking and paying for camping just one night (Friday), then staying over until Monday morning!
Q: Is there a Disabled Camping Area?
A: Yes. For blue badge holders there is an allocated area within the racecourse's Touring Park, with or without electric hook-up. This is a large area on level mowed grass.
Upon arrival simply inform the Gate Marshal that you want to be pitched in the Disabled Camping Area ... and have your Blue Badge ready for presentation. No Blue Badge, you will be moved on to a regular camping pitch.
Q Is Stratford-upon-Avon Racecourse disabled-friendly?
A In the main yes, but uneven ground is a possibility. Overall disabled access however is very good, with all buildings accessible - including ramps, lifts, toilets and showers. For Day Visitors, Blue Badge Disabled Parking is available.
Q: What facilities are there for persons with disabilities?
A: The venue is very 'disabled friendly'
Q Are there any concessions?
A Only one - carers of disabled persons. How does this work? The disabled person books and pays for standard Day Admission and Camping (if relevant) in the normal way - either online in advance here or pay cash at the gate upon arrival.
Then the Registered Carer must provide proof at the gate upon arrival. This can be in the form of written proof of Carer's Allowance or a local authority Carer's Emergency Card. No proof ... no complimentary pass!
Q Is there mobility scooter hire available on site?
A Unfortunately we do not have any mobility scooter hire on site at this event. If you bring your own, these can be charged at the Event Office.
Q Are programmes available at the event?
A Information sheets covering trade stands, seminar descriptions/timings and general information such as a Site Map will be available from 10:00 hrs Saturday 16th September 2023 either at the gate upon arrival, or from the Event Office - basically when the show opens to Day Visitors Saturday morning. We hope however to have them available even earlier!
Q Are there crèche facilities?
A No.
Q What is the medical/first aid procedure?
A Please advise a Marshal of any incidents. The First Aid Post is located in the grandstands complex - entering through white gates, the Sadler's Bar is to the left, then just beyond an archway to the left is the First Aid Post.
SHOWTIME 24h MEDICAL HOTLINE: 0800 112 3020
Q Can I take photos/videos at the event?
A Yes, but unless prior permission is sought from the organiser, no drones may be used during the show.
Q Is there security on site?
A Yes. The main gate is staffed 24h, commencing 13:00 hrs Friday 15th to 16:00 Sunday 17th September 2023. Here all access is rigorously controlled. A wristband system operates, therefore it is possible to come and go as you please 09:00 to 20:00 Friday to Sunday as the gate is guarded but unlocked. Thereafter phone 0800 112 3020 for access. In addition security patrols operate throughout the night.
Exiting the site for emergency reasons is instantly possible, but otherwise expect delays as security checks will be carried out. To protect their property, exhibitors and campers expect and will receive a high degree of protection, hence the organisers will do their utmost to provide a safe, secure event. NOTE: Should security deem it necessary to call the police for a thorough vehicle check, they will do so!
If you want to go into Stratford-upon-Avon in the evening and are likely to return after 20:00 ... please do not drive, instead get a taxi for just £5.00 (approx.) Vehicle movement in the dark is dangerous, we endeavour to limit driving at night in all cases.
SHOWTIME: 24hr SECURITY / MEDICAL EMERGENCY NUMBER: 0800 112 3020 [Magister Events]